Outlook on the web
- Outlook 2007 or earlier versions. On the Tools menu, click Rules and Alerts. Select each rule listed on the E-mail Rules tab and then examine the information under Rule description. Rules that delay e-mail delivery on Send will have defer delivery by # minutes in the rule description. Double-click any rule to examine the criteria specified for.
- Working after hours? Working on the weekends? How do you delay the delivery of your emails in Microsoft Outlook? Check out this great tip on sending Microsof.
- Jul 13, 2017 How to Delay the Delivery of a Single Email Message. To delay sending a single email message, create a new message, enter the email address of the recipient(s), but don’t click “Send”. Instead, click the “Options” tab on the Message window. In the More Options section, click “Delay Delivery”. In the Delivery options section on the.
After composing your message, select the dropdown menu next to the Send button.
Select Send later:
Select the date and time you'd like the email to be delivered and click Send.
May 25, 2021 The Delay delivery plan is currently available to Microsoft 365 or Office 365 E5 users within the Outlook desktop app for Windows. Be sure that you have Outlook for Windows 2016 version 1808 or greater and build 16.0.0 or greater.
Outlook for Windows
- In the message, click the Options tab.
- In the More Options group, click Delay Delivery.
- Under Delivery options, check the box for Do not deliver before, and select a date and time.
- After you click Send, the message remains in the Outbox folder until the delivery time.
Outlook for Mac
- Not available
Delayed delivery of email in Outlook can be immensely useful, but it is one of the most non-intuitive feature. This guide will help demystify delayed delivery in Outlook and help you master the feature.
First thing we need to figure out is if your Outlook is running in Cached mode or Online Mode. Delayed Delivery works differently depending on the mode you are in. This is usually configured for you by your IT Organization and the differences between cached and online mode is outside the scope of this guide. Go to File>Options>Account Settings>Data Files and look next to your email account name. If it says Cached then Outlook must be open on your computer and connected for the email to send at the specified time. If it says Online then Outlook will save the delayed delivery setting to the Exchange Server or Office365 Exchange Online and your email will send at the specified time regardless if you using Outlook still or not.
Now that we got that out of the way and you know how your Outlook will behave for Delayed Delivery whether in Cached or Online mode, let's setup an email to send at a specified time!
After composing your email in Outlook, click the More... button next to Tags in the Ribbon. The Message Properties box will pop up. Check the box for Do not deliver before and set the date and time you want your message to send. Click Close.
Now that the delayed delivery option is setup, finish composing your email and click the Send button. You'll notice that the email is then placed into the Outbox waiting to be sent.
Here's where things can go off the rails and I wish Microsoft would improve this User Interface to make this more obvious to you.
Notice the icon is a flying envelope:
The flying envelope means that the email is ready to send and it will be sent according to the date/time you specified (with or without Outlook open based on your cached/online mode).
But how many times have you read one of your emails before you've sent it? Maybe you want to come back a few hours before the email is sent out and re-read it to check for spelling, or maybe you do need to alter the message?
Outlook Delay Delivery Of A Message
If you re-open the email in the Outbox, keep a close eye on the flying envelope icon. You'll notice it changed to a draft/edit icon!
Here is the critical step! Now that you've re-opened this message and set it back to draft mode, you will need to click Send again to place it back into the ready to send state with the flying envelope. Even if you just open and close the email using the X on the top right of the window, you've set it to draft and your email will NOT send until you have clicked the Send button again.
Microsoft Outlook Delay Delivery Timestamp
That's all there is to it! I hope this helps clear up any confusion on why your email might not have sent at the specified time.